Business Check and Voucher Refill Supplies: Full Guide

What a Voucher Check Is

Voucher check definition: a voucher check is a full-sheet business check printed on an 8.5-by-11-inch sheet. The check occupies one third of the sheet (8.5 inches wide by approximately 3.5 inches tall). The remaining two thirds of the sheet contains one or two voucher stubs that carry payment detail fields: invoice number, invoice date, gross amount, discount amount, net payment, and memo lines.

The voucher check is also called a computer check or laser check because it is designed to feed through a laser or inkjet printer connected to accounting software. The software fills in the variable payment data (payee, amount, date, check number) while the pre-printed stock carries the fixed company information (name, address, logo, routing number, account number).

The stub is what distinguishes a voucher check from a basic check. When the payment is processed, the check tears away from the stub at the perforation. The check goes to the payee for deposit. One stub stays with the payer as a payment record; the second stub may be sent to the payee as a remittance advice explaining what the payment covers. This self-contained remittance data is the primary reason businesses use voucher checks rather than wallet-sized checks for accounts payable and payroll.

For a complete breakdown of all check types and how voucher checks compare to personal check formats, see our check types and terminology guide.

What a Refill Order Is vs a New Order

The check reorder process for a refill order is the same as a new check order in terms of printed information. The difference is in the starting check number and in the context: a refill continues an existing check sequence, while a new order starts a sequence for the first time.

When you place a refill order, you use the same company name, address, logo, routing number, and account number as your previous order. The only field that changes is the starting check number. Your refill order starts at the check number immediately following the last check in your previous box. For example, if your previous box ended at check 3500, the refill starts at check 3501.

Every other aspect of the refill order is identical to your original order: the same format (check on top, 3-on-a-page, etc.), the same paper color, the same logo placement, the same accounting software compatibility setting. If any of your company information has changed since the last order (address, account number, logo), those updates go into the refill order as a changed-information order, which generates a new digital proof for review before production.

Business Check Format Guide: Every Type Explained

Business check refills come in multiple formats, and matching the refill to the correct format is the most common source of ordering errors. Here is every business check format with its format code and use case.

Check on Top (Voucher Format)

The most widely used business check format for QuickBooks and most accounting software. The check occupies the top third of the 8.5-by-11 sheet. Two voucher stubs with payment detail fields occupy the middle and bottom thirds. QuickBooks calls this the "voucher" setting in its check print setup. One stub is retained by the payer; one stub may accompany the check to the payee.

Checkomatic's check on top business checks are the standard refill format for QuickBooks and most US accounting software.

Check in Middle

The check occupies the middle third of the sheet, with one stub above and one below. Used with Sage 50 (Peachtree) and MYOB accounting software, which use a different print template layout than QuickBooks. If you use Sage 50, your refill order must specify check in middle format. Ordering check on top instead will produce misaligned printing.

Checkomatic's check in middle business checks match the Sage 50 print template configuration.

Check on Bottom

The check occupies the bottom third of the sheet with two stubs above. Used with specific software configurations that print the stubs before the check. Less common than check on top but used by certain payroll and specialty accounting systems.

Checkomatic's check on bottom business checks are available as refills for this format.

3-on-a-Page Checks

Three checks occupy one 8.5-by-11 sheet with no voucher stubs. This format maximizes check output per sheet and is most efficient for high-volume check printing where remittance data is sent separately or not needed. QuickBooks calls this format "standard" in its check print settings. After checks are removed from the sheet, a form leader (an attachment strip) can be used to keep the partial sheet aligned in the printer.

Checkomatic's 3-on-a-page business checks are the standard refill for this format.

QuickBooks-Compatible Checks

Checkomatic's QuickBooks checks are formatted and tested for both QuickBooks Desktop and QuickBooks Online print templates. This includes the check on top (voucher) format and the 3-on-a-page (standard) format, plus the wallet check format. A QuickBooks starter pack is available for first-time orders to verify template alignment before committing to a full box.

Manual Accounts Payable Checks

Manual business checks are handwritten rather than software-printed. The 3-on-a-page manual format contains three checks per page with detachable stubs. Manual AP checks are the refill format for businesses that write accounts payable checks by hand, typically for payments to vendors who do not require electronic records.

Checkomatic's manual accounts payable checks are available as refill orders.

Manual Payroll Checks

A payroll check refill in 3-on-a-page format includes payroll-specific stub fields for gross pay, deductions, and net pay. Used by businesses that process payroll manually for employees without direct deposit. The payroll stub stays with the employee as their pay stub record.

Checkomatic's manual payroll checks are available as refill orders.

Manual Multi-Purpose Checks

Multi-purpose manual checks offer flexible stub fields suitable for both payroll and AP payments, making them the right choice for very small businesses that write both types of checks from the same book.

Checkomatic's multi-purpose manual checks are available as refill orders.

Manual Executive Deskbook Checks

A compact deskbook refill uses a smaller page that fits a standard 7-ring binder more easily than the full 3-on-a-page format. Used by executives and business owners who prefer a compact desk format over the full-page manual check.

Checkomatic's compact executive deskbook checks are the refill format for this size.

Manual Pocket Checks

A pocket check refill order covers manual business checks in a smaller format designed for portability. Used by contractors, field service businesses, and sole proprietors who write checks away from the desk.

Checkomatic's manual pocket checks are available as refill orders.

How Many Checks Per Box for Each Format

Knowing the quantity per box lets you calculate how long a refill order will last based on your monthly check volume. Here is the standard quantity breakdown by format.

Computer Business Checks (Voucher, Check on Top/Middle/Bottom)

Computer business checks (single checks per sheet) typically come in quantities of 250 or 500 sheets per box, with one check per sheet. A 500-sheet box gives you 500 checks. For a business writing 50 checks per month, a 500-check box lasts approximately 10 months.

3-on-a-Page Computer Checks

A 500-sheet box of 3-on-a-page checks gives 1,500 checks (3 per sheet). For a business writing 150 checks per month, a 1,500-check box lasts approximately 10 months. The per-check cost is lower than single-check-per-sheet formats because fewer sheets of security paper are used per check.

Manual Business Checks (3-on-a-Page)

Manual checks in 3-on-a-page format are sold in pads, typically with 25 pages per pad and 3 checks per page, giving 75 checks per pad. A standard refill order of 4 pads gives 300 checks. For a business writing 25 manual checks per month, 4 pads last approximately 12 months.

Manual Pocket Checks

Manual pocket checks come in a wallet-sized format with fewer checks per pad than desk format. Typical pad sizes range from 20 to 50 checks per pad.

Pre-Printed Refill vs Blank Check Stock

When refilling your business check supply, you have two product categories to choose from: pre-printed check refills and blank check stock. Understanding the difference helps you choose the right path for your business's volume and equipment.

Pre-Printed Check Refills

Pre-printed check refills arrive with your company name, address, logo, routing number, and account number already on every sheet. Your accounting software prints only the variable payment data (payee, amount, date, check number) at print time. A standard laser or inkjet printer is all you need.

Pre-printed refills are the right choice for most small and medium businesses. They are faster to print (no full-page printing required for each check), easier to set up (the fixed fields are already aligned), and available from direct manufacturers like Checkomatic at a lower per-check cost than bank-ordered checks.

The limitation of pre-printed refills is that they are account-specific. A box of pre-printed checks can only be used with the account number printed on them. If you have multiple checking accounts, each account needs its own separate box of pre-printed stock.

Blank Check Stock Refill

Blank check stock is ABA-compliant security paper with no pre-printed information. A MICR blank check stock requires a MICR-capable printer (one with magnetic toner or ink) to print all check data including the MICR line at print time. Software such as PrintBoss, VersaCheck, or MultiCHAX manages the MICR encoding and check layout.

Blank check stock is cost-effective for high-volume check printers because a single box of blank stock can serve multiple bank accounts with different routing and account numbers. You do not need separate boxes per account. Checkomatic's blank check stock is available in check on top, check in middle, check on bottom, and 3-per-page formats, all on ABA-compliant security paper.

The cost of blank stock appears lower per sheet but requires accounting for the MICR printer cost and the software subscription. For most businesses writing fewer than 500 checks per month, pre-printed refills are the more cost-effective and simpler option. For businesses writing 500 or more checks per month across multiple accounts, blank stock with MICR printing often becomes the lower total-cost option.

One critical note about blank stock security: Office Depot's "Standard Blue Business Check Refills" product listing shows a product with no microprinting and no watermark, flagged as having "anti-counterfeiting features" but with those features unspecified and the microprinting field specifically marked "No." Blank check security: blank stock from a CPSA-certified manufacturer like Checkomatic includes all six ABA security features. Always verify the security feature specifications of any blank check stock before ordering.

QuickBooks Voucher Check Refill Ordering

QuickBooks users have a specific refill workflow that differs slightly from general business check ordering. Here is what you need to know.

Format Matching is Critical

QuickBooks supports three check print formats: voucher (check on top, two stubs), standard (3 checks per page, no stubs), and wallet (personal-size, one per page). Your refill order must match the format setting in your QuickBooks printer setup. To confirm your current QuickBooks check format, go to File, then Printer Setup, then select Check from the Form Name dropdown. The selected style (Voucher, Standard, or Wallet) is the format your refill should match.

Third-Party Refills Are Compatible

QuickBooks does not require its own brand of checks for printing. Any check formatted to match the QuickBooks voucher, standard, or wallet template works. Intuit's own IntuitMarket checks are one option; direct manufacturers like Checkomatic offer compatible checks at lower per-check cost because there is no Intuit reseller margin. Checkomatic's QuickBooks-compatible checks are tested for alignment with QuickBooks Desktop and Online.

Form Leaders for Partial Sheets

When you remove the last check from a 3-on-a-page sheet, the remaining stub has no perforated area to keep it aligned in the printer for subsequent pages. Check form leaders (a check form leader is a paper strip that attaches to a partial sheet) to create a full-height feed through the printer. QuickBooks users who use 3-on-a-page format should keep form leaders on hand to avoid printer feed errors at the end of a sheet. Intuit sells these through IntuitMarket; they are also available from third-party check suppliers.

QuickBooks Online Limitation on Blank Stock

QuickBooks Online currently does not directly support printing checks on blank check stock. It requires pre-printed check stock with the routing and account number already on the sheet. QuickBooks Desktop supports blank stock printing through compatible third-party add-ons. If you use QuickBooks Online, your refill order must be pre-printed stock rather than blank stock.

Starting Check Number for a Refill Order

The starting check number for a refill order should be the check number immediately following the last check in your current box. If your current box contains checks numbered 2001 through 2500 and you have used through check 2387, your next refill should start at check 2388.

In practice, many businesses place the refill order when they reach approximately the last 50 to 100 checks in the current box, choosing a starting number for the refill that they will reach just as the current box runs out. This overlap buffer prevents running completely out of checks before the refill arrives.

If you changed account numbers since your last order (because you closed a compromised account, for example), the starting check number can reset to any number you choose since the new account number distinguishes the new checks from the old ones. Many businesses restart at a round number like 1001 or 5001 when opening a new account, which makes it immediately obvious when looking at a check which account it belongs to.

For more detail on starting check number selection in specific scenarios, including after a lost checkbook, see our lost checks and replacements guide.

When to Reorder: How to Know You Are Running Low

Running completely out of business checks creates a payment workflow disruption that takes 3 to 5 business days to resolve once a refill order is placed. The right time to reorder is when you reach a reorder trigger point, not when you have used the last check.

For most businesses, a reorder trigger of 50 to 100 remaining checks in the current box is appropriate. This gives enough buffer for the 3-to-5-business-day production and delivery window. Some businesses set their trigger at the second-to-last pad in a multi-pad order, which gives a more visible physical indicator (opening the last pad is the reorder signal).

High-volume check writers (businesses writing 100 or more checks per week) should carry one full box in reserve and reorder when the reserve box is opened. This double-buffer approach prevents any disruption even if delivery takes slightly longer than the standard window.

For seasonal businesses with check volume peaks, reorder before the peak season begins rather than during it. Check production timelines stay at 3 to 5 business days during peak periods, but shipping carrier delays during holiday seasons can extend delivery unpredictably.

Matching Business Check Supplies

A business check operation requires more than check stock. The full supply kit includes envelopes, deposit slips, endorsement stamps, and storage for manual checks. Ordering the wrong accessories for your check format wastes money and creates operational problems.

Double-Window Check Envelopes

A double window envelope (double-window envelope) is sized and positioned to display the payee's address and your return address through the two windows when a computer business check is folded correctly. The window placement assumes the check on top format with the specific fold sequence that brings the payee address into alignment with the larger window. If you use check on bottom or a different fold orientation, the addresses may not align correctly with standard double-window envelopes.

Checkomatic's check envelopes are sized for standard computer business check on top format. When ordering, confirm your check format before selecting the envelope.

Business Deposit Slips

A deposit slip refill should be ordered at the same time as business checks because they carry the same routing and account number information. When you change account numbers, your deposit slips must also be updated. Ordering both on the same refill saves a separate order and ensures both arrive with the same account information.

Checkomatic's business deposit slips are pre-printed with your account details for accurate bank deposits.

Self-Inking Endorsement Stamps

An endorsement stamp applies the "For Deposit Only" restriction and your account information to every incoming check at deposit time. It eliminates hand-writing the endorsement on each check and ensures every check is restrictively endorsed (reducing fraud risk if a check is lost or stolen between receipt and deposit). The endorsement stamp should carry your current account number; if you change accounts, the stamp needs updating.

Checkomatic's self-inking endorsement stamps are customized with your business name and account details.

7-Ring Check Binders for Manual Formats

A manual check refill in the 3-on-a-page format requires a 7-ring binder for organized desk storage. The seven rings secure full-size check pages at more hold points than a standard 3-ring binder, preventing page shift during handwriting. 7-ring binder refill: if your manual check pads are running low, check whether your binder is also showing wear; binders typically last several years with regular use but the ring mechanism and cover eventually need replacement.

Checkomatic's 7-ring check binder is compatible with all Checkomatic manual business check formats.

Envelope Matching by Check Format

This is the detail that creates the most operational friction when businesses order check supplies without thinking through format compatibility. The standard double-window check envelope is designed for check on top format. Here is how to match envelopes to format.

Check on top format (the most common) folds into a standard double-window envelope with the payee address visible in the larger bottom window and your return address visible in the smaller upper window. The fold is: fold the bottom third up, then fold the top third down over it. This brings the payee address on the bottom voucher into the window position.

Check in middle format has the check in the center of the sheet, so the standard fold sequence does not bring any address into a window-appropriate position. Businesses using check in middle format often use envelopes without windows and print or handwrite the payee address on the envelope, or use address labels.

Check on bottom format similarly does not match standard double-window envelopes because the address field position differs from check on top. Confirm your envelope selection with your specific check format before ordering.

3-on-a-page checks produce wallet-size checks after cutting. Wallet-size business checks use standard business-size envelopes rather than the larger double-window format.

The Complete Business Check Supply Kit

Here is the full list of supplies a business check operation should maintain. Ordering these together on a coordinated refill schedule prevents running out of any single supply during a check run.

• Pre-printed business check refills in your accounting software's format (voucher/check on top, check in middle, check on bottom, 3-on-a-page, or QuickBooks-specific)
• Double-window check envelopes matched to your check format
• Business deposit slips with current account information
• Self-inking endorsement stamp with current account information
• 7-ring check binder if you use manual 3-on-a-page format
• Form leaders if you print 3-on-a-page computer checks with QuickBooks

Reviewing this full kit at each refill order prevents the situation where checks arrive but the matching envelopes or deposit slips have also run out simultaneously. A practical approach: set a master refill calendar that schedules all six supply categories together, even if individual items need refilling at different intervals.

Why Order Business Check Refills From Checkomatic

Checkomatic has manufactured business and personal checks from Monroe, NY (Monroe NY) since 1997. As an in-house check manufacturer, Checkomatic produces every business check format in-house at the Checkomatic facility with no reseller step and no handling fee added at checkout.

Every Business Check Format Available

Checkomatic stocks refill-compatible versions of every standard business check format: check on top, check in middle, check on bottom, 3-on-a-page, QuickBooks checks, manual AP checks, manual payroll checks, multi-purpose checks, compact deskbook checks, pocket checks, and blank check stock.

ABA-Compliant Security Paper on Every Order

Every Checkomatic business check refill ships on ABA-compliant check stock (ABA compliant) security paper with all six standard fraud deterrent features at the base price: chemically reactive paper, genuine watermark, microprinting, heat-sensitive ink, void pantograph, and UV fluorescent fibers. The CPSA padlock on Checkomatic's ordering pages confirms CPSA certification.

Free Logo Printing on Every Refill Order

Free logo checks (free black and white logo printing) are included on every business check refill order. Color logo printing is available for a small additional per-order charge. No setup fee applies on refill orders. If your logo has changed since the previous order, submit the updated logo file at checkout and a new digital proof will be generated for approval before production.

3-to-5-Business-Day Standard Turnaround

Standard business check refill orders ship within 3 to 5 business days from digital proof approval. Rush delivery is available at checkout for businesses that need checks faster. The digital proof step confirms your company information, logo, starting check number, and format before any paper is committed to production.

Complete Accessory Range in One Order

Order your check refills and check envelope refill (matching accessories) in a single Checkomatic order: double-window check envelopes, deposit slips, endorsement stamps, and 7-ring binders all ship from the same Monroe, NY facility.

Start your business check refill order at checkomatic.com. For guidance on matching your check format to your accounting software settings, see our business checks and payroll guide. For a comparison of voucher vs wallet check formats specific to QuickBooks, see our check types guide.

The Short Version on Business Check and Voucher Refill Supplies

A business check refill is a new order of the same check format with the next sequential check number as the starting point. Voucher checks (check on top, middle, or bottom) use one sheet per check with attached payment stubs for remittance data. 3-on-a-page gives three checks per sheet with no stubs. Manual checks are handwritten. Blank stock requires a MICR printer.

Match the refill format to your accounting software's print template setting. QuickBooks uses voucher (check on top) or standard (3-on-a-page) settings. Sage 50 typically uses check in middle. Order accessories that match your format: double-window envelopes for check on top, 7-ring binders for manual checks, deposit slips and endorsement stamps for every account.

Reorder at 50 to 100 remaining checks, not when you run out. At Checkomatic's standard 3-to-5-business-day turnaround, a well-timed refill arrives before the current supply is exhausted.

Frequently Asked Questions

What is a voucher check refill?

A voucher check refill is a new order of pre-printed business check stock that continues an existing check sequence. A voucher check is an 8.5-by-11-inch sheet with the check in the top third and two detachable voucher stubs in the lower two thirds. The stubs carry payment detail fields (invoice numbers, amounts, dates) for accounting records. When your current box runs out, you order a refill with the same company information, format, and accounting software compatibility, with a new starting check number that continues sequentially from your last check. Every other aspect of the refill is identical to the original order.

How many checks come in a box of business voucher checks?

For computer business checks with one check per sheet (check on top, check in middle, check on bottom), a standard box contains 250 to 500 sheets, giving 250 to 500 checks per box. For 3-on-a-page checks, a 500-sheet box gives 1,500 checks. For manual business checks in 3-on-a-page format, pads typically contain 25 pages each with 3 checks, giving 75 checks per pad. A 4-pad refill order provides 300 manual checks. The right quantity for your refill depends on your monthly check volume and how long you want each box to last before the next reorder.

What is the difference between a pre-printed business check refill and blank check stock?

A pre-printed check refill arrives with your company name, address, logo, routing number, and account number already printed on each sheet. Your accounting software prints only the variable data (payee, amount, date, check number). A standard laser or inkjet printer is sufficient. Blank check stock has no pre-printed information; a MICR-capable printer prints all check data including the MICR line at print time. Blank stock works with multiple bank accounts from a single supply box, making it cost-effective for high-volume or multi-account operations. Pre-printed refills are simpler and sufficient for most small and medium businesses.

Are refill business checks compatible with QuickBooks?

Yes, as long as the check format matches the QuickBooks print template. QuickBooks supports three formats: voucher (check on top), standard (3 checks per page), and wallet (personal-size). Your refill must match the format setting in QuickBooks under File, then Printer Setup, then Check. Checkomatic's QuickBooks-compatible checks are formatted and tested for QuickBooks Desktop and Online. QuickBooks does not require its own brand of checks; compatible third-party checks from CPSA-certified manufacturers like Checkomatic work with any QuickBooks version.

What business check supplies should I reorder along with my checks?

The complete set of business check supplies to reorder alongside check refills includes: double-window check envelopes matched to your check format (the standard design fits check on top format with correct fold sequence); business deposit slips pre-printed with your current account information; self-inking endorsement stamps customized with your account details; and a 7-ring check binder if you use manual 3-on-a-page checks. Form leaders are also needed if you print 3-on-a-page computer checks and need to feed partial sheets through your printer. Ordering all of these on a coordinated refill schedule prevents running out of any single supply at a critical time.