Many small business owners are very good at their business – but not great with computers. Sometimes it’s costly. Many don’t realize that using computer checks
is cost effective and easy to do.
Most business owners realize that using computer checks is more efficient and cost effective than either farming out payroll or writing checks by hand. Where some people run into problems is fear of computers or accounting software.
That fear is understandable, but times have changed. In the old days, accounting software was very complicated. After hours of stuffing disks into the machine, you’d get an incomprehensible error message when you try to use the software! Today installation problems are rare. Installing accounting software is a breeze, and once you have it, you can take advantage of operational efficiencies like computer checks.
The operational efficiencies for using computer checks are significant.
First, using them with your accounting software will prevent costly errors. Information for employees and suppliers, like name, address, and other items, is entered into the accounting software once. When you print computer checks, it’s exactly the same on the check as it is in the software. There is no possibility of mixing up names and addresses when writing the check. No possibility of a mix up of address lists with other customers if you send your check run out.
Better yet, there’s no possibility of the wrong amount. You’ve entered the amounts and balanced the accounts before printing the computer checks. You’ve checked and double checked them. When you print them, what’s in the software is what’s on the check.
Second, you have a handy record of all your payments and the numbers of your computer checks right on your desktop. If a supplier complains about an amount, you’ll track down the issue quickly and clarify their error.
Third, you’ll be able to make payments at your convenience. If struggling suppliers request that you help them out by making an early payment, you can check your accounts, enter the data, print the computer checks
and make the payment in a matter of minutes. Your suppliers will be very appreciative!
Last but not least, you’ll save your own time or the time of your employees by streamlining your entire work stream. Enter the accounting data, print the computer checks, and mail them.
Your suppliers will be all the more likely to remember your graciousness when they actually see your computer checks. The professional appearance, with your logo emblazoned on its face and relevant information printed neatly and clearly on the stub, will definitely leave a lasting impression.
The software is easy to install and use, and the operational efficiencies are tremendous: no going to outside companies for check runs, no hassles with writing checks, great controls on accounting issues, and a great image for your business. Computer checks are definitely a win for your business!
Take Advantage of the Operational Efficiencies of Computer Checks