Blog posts of '2011' 'August'

Clever Options Available For Business And Window Envelopes

Wednesday, August 31, 2011

In the world of envelopes, there are literally thousands of types to choose from. Business envelopes are not only standard-issue, as they once were, but come in an array of sizes and colors. The original 4 and 1/8 inch X 9 and 1/2 inch have lost ground to the many other interesting types available. Window envelopes also have evolved from the original design of one window of the front which lets the recipient's information show through, to the double window which also has a window for the sender's return information. Double window envelopes are fine for those who don't have millions of labels already made with their return address, ready to wet and stick. Some of those labels are peel-n-stick, which are easier yet. All of the tiny time-saving options available when you order your business envelopes really makes a big difference if you do a lot of mailings. Business's especially need the right type of envelope and since they can order in huge quantities can save a lot of money. Since business letters and correspondence are almost always typed rather than hand-written, the standard alignment for the addressee's name and address can easily be calibrated to align with the window envelopes. Business envelopes are a key tool for many companies as they carry advertisements and billing statements. Today offices have software generated programs which do all of the address printing for outgoing mail on the business envelopes. Window envelopes are made with protection of privacy a top concern since many times checks are inside. Colored patterns or squiggly lines are often found inside these envelopes to protect confidentiality of private information. It's a federal crime to tamper with any type of mail, including letters and packages. Another great marketing tool is having your company logo pre-printed on your business envelopes. Any space, no matter how tiny, that passes a multitude of potential consumers eyes is space that can be used for marketing. A logo with a witty caption that sticks in people's minds is smart marketing indeed! Window envelopes can be used in this way also. Peel and stick closures are the standard these days for business envelopes, rather than the type which had to be manually wetted with either a persons' tongue or a damp sponge. Woe to the person who had a large stack of window envelopes to seal by the tongue method, as soon they would have an accumulation of envelope glue in their mouth, making it hard to talk let alone swallow! So whether you're a large company or a normal household, it pays to spend some time looking and choosing your envelopes. Even small households will need at least one box of business envelopes on hand, for those utility service payments or any correspondence with private information included. Window envelopes are handy also, but don't work for all home purposes. A supply of standard, letter size envelopes is also handy to have on hand.
Simplify Your Business With Quickbooks Checks

Wednesday, August 31, 2011

With the new economic atmosphere, streamlining and cutting costs without sacrificing efficiency has become a very important survival strategy for businesses. Quickbooks Checks can offer businesses a simple, secure, and professional tool to aid in the daunting task of tracking and processing financial information. For companies who use private financial accountants or accounting service companies, discount Quickbooks Checks provides immediate expense relief. For those companies who are bravely tackling the many aspects of financial tracking on their own, Quickbooks Checks becomes a low cost savior of both time and energy. More time and energy often results in more productivity which covers the low cost. Quickbooks Checks has a lot more to offer than just time and energy. Streamlining financial information using these user friendly checks also makes tracking expenses easier. With all the information safely stored and easy to retrieve, tax time and audits shift from nerve wrecking to predictably easy. The many customizable options offered allows companies to personalize checks and maintain or improve their professional appearance. In addition, Quickbooks Checks also come in a variety of different check styles to cater to a wealth of different business needs. For example, the private business with no employees to pay may benefit from Quickbooks Manual Checks which can be hand written to pay vendors. These tear off stub voucher checks can easily be organized in a binder for record keeping. On the opposite end of the spectrum, Quickbooks Checks on Top offers all the bells and whistles. Companies can use these checks for payroll, they can pay vendors, print checks, and finish off their polished professional look with matching envelopes. With Quickbooks Checks, no business has to sacrifice security. The criminal occupations of forging checks and identity theft are not new. These criminals are now highly sophisticated and technologically savvy. Often times, these crimes are caught after the fact and require time and investigation to clear up. These crimes breech the trust between businesses and customers or vendors often resulting in losses. It becomes harder and harder for businesses to trust individuals or outside service companies with client, vendor, or company financial information. The ability to take control of the financial tasks without outside interference and customize the security features on the checks offers companies peace of mind while protecting everyone involved. All businesses can benefit from cutting costs without sacrificing security or professionalism. By lowering costs, businesses are able to keep more of their profits. Non-profits can provide more services. Churches can apply more funds to church, parish, and community needs. A small business has a better chance of survival. Businesses are able to build or keep up their reputation and protect their customer base. Quickbooks Checks can offer a unique benefit to all of these businesses.
Business Checks In Small Business Bookkeeping

Wednesday, August 31, 2011

When you run your own small business, ordering business checks is only a small part of the bookkeeping. Finding a format that is practical and represents your company, as well as finding a provider you enjoy working with are two important factors. Professional business checks and having a provider you can count on will help keep your own business running smoothly. It takes several different kinds of business checks to run a company. General disbursement checks are used for any small expenditure, payroll checks are for paying your employees, and multipurpose (or voucher) checks for payroll and invoices. Shop around. Different check providers offer various features on their products and some are more beneficial to the small business owner than others. When you begin to order business checks, think about how you want to present your company. Which colors are most professional and what logo will you use? Which font is clearest and easiest to read? Are the spaces large enough to write all the information? Consider the practicality of the checks that you select. For example, the most sensible general disbursement checks include additional description boxes so that you can pay multiple vendors with a single check. This saves valuable time as well as checks. Saving time and using fewer checks will save you money and simplify your bookkeeping. Consider using business checks that will help your employees keep track of their pay. Some payroll checks include a detachable stub to allow your workers to easily do so. Small things like this will help keep your business running smoothly. Laser business checks provide a great deal many more options than manual ones. They are made to be compatible with virtually every major software. Quickbooks, Quicken, Great Plains, and Peachtree are only a few of the software they are compatible with. Also, ordering in bulk will often help you get more value for the dollar. This will also prevent you from running out of business checks for a good period of time so that you don’t have to bother with the chore for a while. However, ordering in bulk can make you forget to reorder when the time does come again. Remind yourself by marking a calendar, allowing for plenty of time for another shipment to arrive. Don’t forget the accessories you will need for your business checks order as well. Things like binders for storing, check envelopes, check registers, and check covers will keep things organized and accounted for. Although tedious, bookkeeping is an important part of business just as important as the product. Doing it right will keep your business moving towards success and make everything easier in the end. The right business checks are the first step in running a professional company.
Laser Checks Provide Cost Effective Ways To Pay

Wednesday, August 31, 2011

Laser checks have been around for a while but how good are they. They are printed by virtually every major business. But, the ease of use and cost effectiveness of the checks is beginning to grow into the small business world. The availability and options the laser printer checks provide has to be a factor in their increasing popularity. First, we will examine the ease of use of these laser checks. Ordering the checks is as simple as placing an order online or ordering from your bank. The options don’t stop there; you can also pick up blank checks at your local big box store as well. If you use Quicken or Quickbooks checks can be ordered for the software you have. Secondly, the cost effectiveness of using laser checks is astounding. pre-printed Checks can run you as little as 14.95 and go up from there. The time reduction you or your staff spends writing checks every month will save you many hours and maybe even a reduction in staff. Blank checks are cheaper than preprinted checks but the cost of ink could outweigh the cost difference. Next, we will look at the security features available for laser checks. MICR encoding of the checks will reduce check fraud. There are several different companies that you can order software from to provide MICR encoding. Another option is to buy a separate printer that will provide the MICR encoding that use blank checks. The availability of laser checks is astounding. Virtually every check producer sells them. This helps drive down the cost of ordering. However, the cheapest may not always be better because they may lack quality. Banks, big box stores and retailers online provide checks for purchase. There are many options available when ordering laser checks. You can order 1-3 checks per page depending on use. The checks also come preprinted or blank. 50 checks seem to be the minimum order but you can order 2000 or more in a single order. Some websites also offer different sizes of checks. Wallet sized checks are great for paying bills. The ease of use and cost reductions in the use of laser printers has to be a real advantage to any user large or small. The security options available to businesses and home users do help reduce check fraud. Availability from thousands of locations is a benefit to some degree. The options of products for writing checks make it easier to produce them. I must admit that writing checks through your computer has to be a wonderful idea but, what about the costs of setting it up for the average person or business. The cost of a laser printer has become cheaper over the years but how much does the average household need it? MICR encoding technology is great but, can the average consumer afford the cost of security to prevent fraud? My thoughts on this are that it isn’t exactly cost effective for the average consumer to purchase hundreds of dollars of software and printers to write checks when for less money they can simply write them out. For the average business this could be a time and money saver. In closing, the cost associated with printing checks just outweighs the savings for the average consumer.
Why Computer Checks Are Good For Small Businesses

Wednesday, August 31, 2011

Is your small business taking advantage of the benefits offered with computer checks? Many companies have realized substantial cost savings and a more effective accounting process by taking advantage of this technology, but others are hesitant to stray from the familiar with something as important as finances, while some aren’t even aware the option exists. While the current economy is the perfect opportunity for small businesses with their flexible structure and ability to quickly shift methods, many must still carefully watch their expenditures. Computer checks allow businesses to take advantage of customization not available with traditional bank checks, meaning they aren’t forced into paying for features they don’t use. In addition, a large number of companies are online, allowing them to keep their business expenses down and pass that savings on to their clients. Time is money. We look for ways to fit as much as we can into any given 24 hours. One of the biggest advantages of printable computer checks is time saved in both the ordering and check writing processes. No more wasted time tracking down your checkbook, pen, and check register. Simply input the info, print and done. There is no need to leave the house or wait for banking hours to handle your business checking anymore. It is not unusual for small businesses to operate without the luxury of an accounting department. The variety of financial software available in almost any price range allows owners to act as their own accountants with little experience. Many of these programs work with computer checks, simplifying bill paying and tracking while analyzing your spending trends to keep you on budget. Computer checks are just another way to fully take advantage of all the features available. The top concern impacting businesses today is security. We hear about identity theft and fraud every day. Protecting yourself from such risks is easier than recovering after something happens. The time, money, and convenience above are nothing compared to the hassle of recouping lost funds and reputation. As banks and manufacturers increase security standards, so do those offering computer checks. Always confirm what protective features are standard, but many include watermarks or special inks, as well as tracking numbers. Branding is particularly important for small business, especially those without a large marketing department or advertising budgets. With the wide availability of colors and styles ranging from traditional to modern and designer, you can create a business check that reflects the image of your business, not your bank. You can even add your logo for a personalized touch. As society and businesses continue to move toward customized technologies that streamline processes, offer customization and save money, computer checks will continue to advance in popularity and features.
Credibility of QuickBooks Checks for Business

Friday, August 26, 2011

Business finances are complicated and tricky. Outsourcing is one solution, but it has its pitfalls, including fraud and security issues during data transfer...even if data transfer involves low-tech paper and a courier. Keeping it in-house is a great solution, but until fairly recently, this required a high level of specialized education. Hiring an accounting these days can be pricey! The prospect of sending your financial data out or hiring a specialist may be so intimidating that it's tempting to put it off, but that could prove to be a huge mistake. So what's the answer? Software, of course. Plenty of businesses have turned to QuickBooks to keep track of their finances, a program user-friendly enough for anyone with a few working brain cells to master. The key is to take it step by step. Before long, you'll be using checks for QuickBooks to pay employees and suppliers, and tracking all your payables and receivables in one easy program. To make things extra easy, order your QuickBooks checks online and have your information pre-printed. Order in bulk to save money and print your checks in batches to save time. The system and training will pay for itself in no time. In addition to the obvious benefit of automatic printing, the QuickBooks check system saves all the pertinent information into a searchable database. The accounting system will track your expenses and your accounts. You can set up reminders for upcoming payments, run reports, and plan your budget well in advance. The bottom line for your business is credibility. The professionalism that comes with using QuickBooks checks and accounting system that helps you keep your finances in check and keeps you out of tax trouble makes your business look...well...businesslike. What you need to know before ordering QuickBooks checks • Only buy checks that are specifically designed to work with QuickBooks. Otherwise, the printing may not align properly. • Compare security features to be sure you're getting high quality for the right price. • Remember that the checks you send out – to suppliers, employers, vendors, service companies, business partners, and others represent your company. Choose quality paper and professional printing. Checks should be perfectly aligned and feature the company logo. You can learn and find out more in the Intuit Quickbooks Community
Security Business Envelopes: What's the Point?

Friday, August 26, 2011

You've seen the variety of patterns inside security Printed business envelopes, but is it effective? You bet. Not every potential criminal is ready to take on a major federal crime like outright stealing mail, because think about how many pieces he'd have to steal before obtaining what he is looking for; the information he needs to steal your identity. Maybe he'd get lucky with the first few attempts, but surely people who did not get their mail would complain. Plus, he'd have to wade through a whole lot of junk mail. Now consider what's inside business envelopes. Checks. Account numbers. Sometimes even identification. In fact, one business I worked for as a temp asked for literally everything. My driver's license, social security number, and bank account info (to deposit my checks). I sent each one in a separate security envelope by registered mail. Some of the laws in place to protect a company against fraud can ironically expose the employee to identity theft. Once that information leaks out, it's hard to get control again. The National Crime Prevention Council points out that all a thief needs is one piece of information, like a social security number, to ruin your whole financial life. Credit card fraud is most common, but phone and utility fraud is right up there, followed by bank fraud. How can you protect yourself against this type of fraud? First, never use a plain envelope, either for business or personal use. Let's face it, even when you write a letter to your Nana, you drop clues, like the name of your pets or your kid's birth date, that most people who are not security conscious use as passwords. Whatever's inside that envelope is your business. Don't allow random people into your business with business envelopes anyone can read through. In addition to being unsafe, it's just not very professional. Don't leave your mail in an unprotected home mailbox, an outbox sitting on a desk, or give it to someone else to post. Drop it in a traditional mailbox and make sure it falls in properly. Since post office boxes are emptied every day and are usually highly visible, they are rarely broken into or vandalized. You can't protect yourself against every form of fraud, but most fraud depends on people who accidentally expose themselves. Thieves are always going to take the easiest possible route, and the answer to fraud is as simple as: Don't make it easy. Good quality security business envelopes with a patterned inside is just another layer of extra fraud protection in a very unsecure world, for you, your customers, vendors, suppliers, contractors, and employees.
Cost Effective Accounting: Save Money with Business Checks

Friday, August 26, 2011

All business checks are not created equal. When you order through your bank, you get limited choices, but more importantly, it can be incredibly expensive compared to making an order online. But what else is different? Does quality suffer? What about security? Will they work with my program? Quality matters! The key to ordering business checks online is to know the facts. It's important to buy checks that are printed for the program you use. There are a number of accounting software programs, such as QuickBooks and Peachtree, and each one has its own internal templates for different types of checks. All of the popular software packages offer choices to accommodate different types of checks, and you can choose the format you're most comfortable with. The difference is usually in the placement of the check stub. There are compact choices, with three checks on a page, or checks that are one to a page with stubs taking up the remainder of the page. It's up to you, and depends on how much information you need to fit on the stub. You can even choose different types of checks for different purposes. Ordering online gives you a wide range of choices for accounting software compatibility and format. Another consideration is check quality. Years ago, you simply could not count on online orders, but modern check quality has improved drastically. All the information you need will be posted on the web site. Some important considerations include the quality of the paper itself, a number of security features, like watermarks and anti-copy features, and perforations. Bad perforations can really ruin an administrative assistant's day. It sounds so inconsequential, but it's really not. Saving Money The reason ordering checks online is a cost-saving measure is simple. In-house accounting is a no-brainer for half a dozen reasons. It's cheaper, accounting software does most of the work for you, and you don't have any delays common to outsourcing. You can design your own checks with your logo and choose to print everything on the fly as needed or have the checks pre-printed with your logo and design. You can order in bulk to save more money; unprinted checks don't expire. The business is so competitive that online check companies can guarantee faster turnaround time and often sweeten the deal with extra features. So to recap, you can order great quality business checks online for discount prices complete with security features, format and design versatility, your own logo and company colors, and compatibility with your accounting software. Plus, you get to save money. Seems like a win-win situation to me.
How Quickbooks Checks Can Help Your Business

Friday, August 26, 2011

You need to handle multiple and diverse responsibilities as a small business owner. You might have to play the role of the creative director in the morning and that of the sales manager in the evening. You might have to wear different hats, but the most feared one is the financial one. No one loves sifting through pages of profit and loss statements and do the audits. But, as a small business owner, you wouldn’t want to pay a professional for handling your finances. The good news is that you do not always need to do these daunting tasks yourself. Your money could be handled safely if you use quickbooks. You can create invoices, work orders, pay orders and employee payment vouchers using quickbooks checks. It’s like having a financial accountant to lean on and you can concentrate on your business better. To get the most out of your quickbooks account you would need to use quickbooks checks. Quickbooks checks are not made of magic material – they are rather simple bank checks that are tailor made according to the output settings you have on quickbooks. There may be some alternatives to printed quickbooks checks available, but you need to have a trusted financial partner for your business – don’t just trust anything and everything that comes your way. You don’t want to end up having something that’s not secured efficient and productive. Automate Your Business If you want to automate the finance part of your business, you would need quickbooks checks. You just need to create a line item in the software, fill the details in the form and the rest would be taken care by the software itself. You could use this to pay your vendors or even your employees. By using quickbooks checks you would be able to save yourself the headache of managing your bank account and do transactions without having to worry about balance sheet maintenance. You can Also Write Checks Manually Quickbooks checks are automated checks, so you might be worried about situations when you need to write a check manually. Don’t worry, there’s a way of doing that too. All you need to do is add lines to your checks from when ordering and they would provide them to you with your business information on them. After writing checks manually, you need to feed your quickbooks with the transaction details and you would be returned with transaction receipts. This means that your small business bank account and records would remain protected at all times and you would have more flexibility in handling your finances. From Whom Should You Purchase Business Quickbooks Checks You need Quickbooks checks because you need to pay your vendors and employees. It’s like a very important instrument to assist you with your finances. you need to go for something that you can trust and your business bank account remains safe with. But, you don’t need to burn a hole in your pocket for that! At Check O Matic we offer you trustworthy business Quickbooks checks at real cheap prices. You might consider putting your business logo on your printed quickbooks checks and let people learn and recognize your brand which could actually turn into a selling point for you.
Does Your Business Need an Accountant if You Use Computer Checks?

Tuesday, August 23, 2011

The good news is that today's accounting software is so user-friendly that most people can learn to use it. Good news for businesses, that is…maybe not so good for accounting firms. You can save significant money and retain better control of your budget by keeping it in-house, and there are plenty of software programs that allow you to do it effectively. Even if you're not a bean counter by nature, an accounting software package can keep the business on track and on budget by organizing your finances, tracking invoices, payments, and payroll, and keeping a running total of cash on hand. A good program will generate computer checks on cue and report discrepancies – which can prevent human error, like duplicate checks, that can wind up costing money and time. If you outsource your bookkeeping, one of these programs can still be beneficial to track all the information an accounting firm requires, and it also gives you an in-house paper trail, making it easier to find any discrepancy or errors. Some business owners take it a step further with more sophisticated business intelligence software that integrates data from various sources to track sales, inventory, and accounting to deliver comprehensive reports and analysis. Business intelligence software is designed to help business owners determine what drives profitability and where the weaknesses in the business plan are hiding. Armed with that kind of information, a savvy business owner can concentrate on business strengths and maximize profits while pinpointing programs with poor ROI (return on investment). Not so long ago, the cost of these kinds of programs were astronomical, and only huge businesses with deep pockets could afford them. In addition, they required a lot of specialized training. But the same as any new technology, the price has dropped so drastically that it's affordable for even the smallest mom-and-pop shop now. The latest technology is so ubiquitous that a small business owner can take his office anywhere. You might even want to look into cloud computing, an economical solution that allows you to access office data from almost any device. You aren't required to own a copy of the software and only pay for the service. The advantage to all this technology is a huge savings in time and worry. Software programs won't make an accounting error, forget to pay the electric bill, or cut a check to a supplier who was paid last week. Keeping track of expenses goes from a lengthy process with calculator in hand (one step above Bob Cratchet accounting by hand), to a few minutes a day and years of history at your disposal. Technology is the answer for efficient business management, from computer check generations to tracking yearly payroll for tax purposes, it's really the only way to go.
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